Yorkshire, UK

Privacy Policy

Policy effective from the 25th May 2018 is committed to protecting and respecting your privacy.

This Policy outlines when and why we collect personal information about people visiting our website, or who contact us via email and telephone.

This Policy may change so please be sure to check back to ensure your happy with the changes. By using our website you’re agreeing to be bound by this Policy.

Any questions about this Policy and our privacy practices should be sent by email to

Who is is the trading name of Dan Mears, freelance Director of Photography based in Yorkshire, UK.

How do we collect information from you?

We obtain information about you when you use our website or when you contact us via email or telephone to enquire about availability, bookings or advice.

What type of information is collected from you?

The personal information we may collect from you includes your name, occupation, address, telephone number, email address & IP address. All personal data collected will only be relevant to providing the service you have requested.

How is the information used?

We may use your information to:

  • Process enquires, such as availability requests, bookings and advice;
  • Process bookings and hiring of services;
  • Carry out our obligations arising from any contract entered into by you and us, whether written or verbal;
  • To find out your views and comments on the services we provide;
  • Notify you of any change to our services;
  • Send you communications which you have requested and that may be of interest to you. This may include new services being offered, promotion of our work and activities (via our email marketing) and updates;
  • Process a job application or add you to our freelance crew database.

We review our retention periods for personal information regularly. We are legally required to hold some types of information for compliance reasons, such as financial records for at least 6 years.

Who has access to your information?

We will not sell or rent your information to third parties.

We will not share your information with third parties for marketing proposes.

Third Parties working on our behalf… We may pass your information to our third party providers and sub-contractors, such as Camera Operators, Sound Recordists & production team, such that they can complete tasks and provide services to you on our behalf. For example, if you books us to complete a shoot we shall need to pass on personal information such as telephone numbers and email addresses so they can adequately fulfil the service they are required to provide. However, we only disclose the personal information that is necessary to deliver that service and we have measures in place for them to keep your information secure and not to be used for their own direct marketing purposes.

Clients of… When you have been booked as a third party working on our behalf, such as a Camera Operator, Sound Recordist or production team member, it may be necessary for us to pass on your personal information to clients of For example, so that the client can make adequate contact with yourself ahead of a shoot or production it may be required for to provide personal information, such as email addresses and telephone numbers, to its clients. However, we only disclose the personal information that is necessary to deliver the service offered to the client and we have measures in place for them to keep your information secure and not to be used for their own direct marketing purposes.

We may transfer your personal information to a third party as part of a sale of some or all of our business and assets to any third party. Equally, if we are under a duty to disclose or share your personal data in order to comply with any legal obligations or to enforce or apply our terms and conditions or protect the rights, property or safety of our clients and freelance staff. We will however take steps to ensure that your privacy rights continue to be protected.

The choice is yours

You have a choice to receive information from us or not. If you don’t want to receive direct marketing communications, such as our marketing emails, then you can contact us at the email address above and request to be removed from our marketing mailing list.

We will only ever contact you for marketing purposes with your prior consent to do so.

Accessing & updating your personal information 

The accuracy of your information is important to us. If you need to update your email address or any other personal information please get in touch with us via the email address above.

You have the right to request a copy of the information holds about you, please get in touch with us via the email address above. The information requested will be provided within 1 month of the request.

You have the right to be forgotten and for us to delete any personal information holds about you, providing this doesn’t conflict with our compliance requirements, such as financial records. Please get in touch with us via the email address above.


When you provide us with your personal information we take steps to ensure it’s treated securely.

Non-sensitive details (such as your email address etc.) are transmitted normally over the Internet (such as emails) and can never be guaranteed to be 100% secure. Equally, any information you send to us is done at your own risk. Once we have received your information we take adequate steps to ensure its security on our own systems.

Links to other websites

Our website may contain links to other website ran by other organisations. Our privacy policy only applies to our website, so would recommend you read the privacy policies of third party websites you visit. We are not responsible for the privacy policies and practices of other websites, even if they are linked from our website.

Review of this Policy

We regularly review this Policy to ensure it is kept up to date and in accordance with our current practices. This Policy was last updated March 2019